Graduation Procedures

Steps to Graduate*: (AVOID LATE APPLICATION FEE, complete, sign, and submit by NOON, Friday, September 27th!!)

  • *Not following the requirements listed in the materials distributed by the Office of the Dean of Graduate Studies each term, could jeopardize your graduation.

  • Application Form: Students are responsible for completing this form by the deadline.The form can be delivered to or submitted as a signed PDF to Katelyn White at Full application "packets" are available in 5141 Sennott Square, 5th floor, Dietrich School of Arts and Sciences, Graduate Student Services.   Announcements are sent to all departmental graduate students prior to deadline and throughout each term.

  • All Electronic Theses and Dissertation (ETD) authors must submit the approval form (PDF) to their ETD Student Services staff, Ms. Philippa Carter, in the Dietrich School of A&S Graduate Studies by the deadline. The patent form (PDF) is only for those requesting their ETDs be withheld for patent purposes.

  • Prior to the term you plan to graduate (to avoid any surprises) and no later than after you have completed the Application FORM to graduate, you must meet with Graduate Administrator to make sure academic requirements have been met. You are reminded about "Presence of Committee Members" at the Phd defense.  Keeping track of the information provided to you on your Annual Graduate Student Status Report, will help to avoid delays in graduating.

  • Complete DEPARTMENT Exit Survey - Graduate Administrator will email it to you after you defend.

  • Return keys, access card, and any departmental textbooks you may have used when assigned to be a TA.

  • Meet w/ Payroll Coordinator for new address for university business and, in particularly for the university to mail W-2 forms. the following January.

Ready to Graduate?

Make certain that you have completed all the necessary paperwork, PhD or Masters checkslists, reviewed doctoral defenses tips. Please read all of these materials carefully to ensure that you are in full compliance with all rules and regulations.
MEET with the Graduate Administrator no later than October 9, 2019 to review your record and plans.

Dissertation Writing Room

Vice-Provost Alberta Sbragia has announced (October 2012) a new service for dissertation students. It is a special, very quiet space on the 4th floor of Hillman Library with comfortable chairs and individual work spaces (carrels) with locked drawers in which students can leave their research materials, etc. The carrels and chairs are in a new locked area of the 4th floor; registered students will receive a key for entrance to the entire space.

Deadlines and Requirements and Support for DECEMBER of 2019 Graduation

*Applications will be accepted until March 29th with a varying late fee for graduating in April..

Make certain that you have completed all the necessary paperwork, PhD checklists. It is your responsibility to ensure that all materials are submitted in a timely manner. You must be registered for at least 1 credit or 3999 – 0 credits' in each and every term that you think you will be graduating.

Application Form: Full application "packets" are available in 5141 Sennott Square, 5th Fl., Dietrich School of Arts and Sciences, Graduate Student Services

Doctoral Defense Tips

  • REVIEW - From the Graduate Administrator

  • REVIEW From the A&S Graduate Studies Office with regard to your dissertation and paperwork.

  • All ETD authors must submit the ETD Approval Form (PDF) to their ETD Student Services staff in their school. The patent form (PDF) is only for those requesting their ETDs be withheld for patent purposes

  • REVIEW THESE IMPORTANT TIPS FROM Arts & Sciences Graduate Studies Office!!

  • LETTER CERTIFYING COMPLETION OF YOUR DEGREE?  Students who are requesting a letter certifying their degree, prior to final degree transcripts being available, should plan in advance. 
    Since such a letter officially confirms that the student will be graduating, it cannot be written before the student has completed ALL graduation requirements. Review criteria below for requesting certification.

    • A request must be sent at least 30 days in advance of the student's need for such a letter.  The Graduate Dean's office responds to everything in the order they receive it and cannot guarantee a turn-around of a letter in just a week or so. .

    • Completion of all course requirements and milestones required for the degree..

    • Be certified for graduation by the department (this is provided by the DGS and Graduate Administrator).

    • Candidate must submit ALL required graduation paperwork for the degree.

    • Candidate must submit a finalized ETD (this process may requjire multiple revisions and stretch across weeks or months).

    • The request must include the name, contact information for the letter and a deadline date by when it must be received

Checklists for Dietrich School of Arts and Sciences

For more Information Visit:

CONTACT the department Graduate Administrator, afterwhich, if needed:

Coordinator of Graduate Student Services
Kenneth P. Dietrich Graduate School of Arts and Sciences
5141 Sennott Square
210 S. Bouquet Street
Pittsburgh, PA 15260

Telephone: 4412-383-3427
Fax: 412-624-6855