Graduation Procedures

Steps to Graduate:

  • Application Form: Students are responsible for filling this form out by the deadline. Full application "packets" are available in 5141 Sennott Square, 5th floor, Dietrich School of Arts and Sciences, Graduate Student Services.   Announcements are sent to all departmental graduate students prior to deadline and throughout each term.

  • All Electronic Theses and Dissertation (ETD) authors must submit the approval form (PDF) to their ETD Student Services staff, Ms. Philippa Carter, in the Dietrich School of A&S Graduate Studies by the deadline. The patent form (PDF) is only for those requesting their ETDs be withheld for patent purposes.

  • Prior to the term you plan to graduate (to avoid any surprises) and no later than after you have completed the Application FORM to graduate, you must meet with Graduate Administrator to make sure academic requirements have been met. You are reminded about "Presence of Committee Members" at the Phd defense.  Keeping track of the information provided to you on your Annual Graduate Student Status Report, will help to avoid graduation delays.

  • Complete DEPARTMENT Exit Survey - Graduate Administrator will email it to you after you defend.

  • Return keys, access card, and any departmental textbooks you may have used when assigned to be a TA.

  • Meet w/ Payroll Coordinator for new address for university business and, in particularly for the university to mail W-2 forms. the following January.

Ready to Graduate?

Make certain that you have completed all the necessary paperwork, PhD or Masters checkslists, reviewed doctoral defenses tips. Please read all of these materials carefully to ensure that you are in full compliance with all rules and regulations.

Dissertation Writing Room

Vice-Provost Alberta Sbragia has announced (October 2012) a new service for dissertation students. It is a special, very quiet space on the 4th floor of Hillman Library with comfortable chairs and individual work spaces (carrels) with locked drawers in which students can leave their research materials, etc. The carrels and chairs are in a new locked area of the 4th floor; registered students will receive a key for entrance to the entire space.

Deadlines and Requirements for AUGUST of 2018 Graduation

*Applications will be accepted until July 22th with a varying late fee for August 2016 Graduation.

Make certain that you have completed all the necessary paperwork, PhD checklists. It is your responsibility to ensure that all materials are submitted in a timely manner. You must be registered for at least 1 credit or 3999 – 0 credits' in each and every term that you think you will be graduating.

Application Form: Full application "packets" are available in 5141 Sennott Square, 5th Fl., Dietrich School of Arts and Sciences, Graduate Student Services

Doctoral Defense Tips

Checklists for Dietrich School of Arts and Sciences

For more Information Visit:

CONTACT department Graduate Administrator, afterwhich if needed:

Patrick Fogarty
Coordinator of Graduate Student Services
Kenneth P. Dietrich Graduate School of Arts and Sciences
5141 Sennott Square
210 S. Bouquet Street
Pittsburgh, PA 15260

Telephone: 412-624-0338
Fax: 412-624-6855

 or E-mail Physics and Astronomy Graduate Administrator: